AI & Automation for Preconstruction Teams

Built by Estimators. Designed for Real Construction Workflows.

Most construction software is built by software companies. Takeoff Monkey is different. We are construction professionals first - estimators, operators, and workflow problem-solvers who understand the daily chaos of bidding, revisions, document management, subcontractor coordination, and production tracking.

We build practical automation systems that eliminate repetitive tasks, reduce operational friction, and help contractors scale their preconstruction departments without scaling overhead.

Book a Workflow Review

Stop Wasting Time on Repetitive Work

Your estimators should be focused on:

Pricing strategy

Scope analysis

Leveling bids

Building relationships

Winning work

Not:

Manually organizing files

Copying data between systems

Chasing revisions

Updating spreadsheets

Digging through Slack messages

Renaming PDFs

Managing endless email chains

That operational overhead quietly drains thousands of hours every year.

Takeoff Monkey helps eliminate it.

What We Automate

Bid Intake & Project Setup

Automatically:

• Organize incoming plans/specs
• Create bid folders
• Generate Monday.com jobs
• Notify estimating teams
• Assign workflows
• Sync files across platforms

Turn chaotic bid intake into a clean, repeatable process.

Addenda & Revision Tracking

Never miss another revision. We build systems that:

• Monitor incoming revisions
• Notify responsible team members
• Log changes automatically
• Track revision history
• Sync updates to project boards
• Maintain searchable documentation

Reduce risk. Improve accountability. Eliminate confusion.

AI-Powered Document Review

We build AI tools that can:

• Identify relevant scopes
• Extract schedules and legends
• Locate key details in drawings
• Flag inconsistencies
• Assist with QA review
• Search historical project data

Built for real-world construction workflows — not generic AI demos.

Subcontractor & Vendor Workflows

Automate:

• ITB distribution
• Reminder emails
• Quote collection
• Vendor tracking
• Spreadsheet updates
• Communication logging

Spend less time chasing emails and more time evaluating bids.

Operations Dashboards

Gain real-time visibility into:

• Estimator workloads
• Production schedules
• Bid calendars
• Project statuses
• Overdue tasks
• Team performance

Know exactly what’s happening across your preconstruction department.

Knowledge & Search Systems

Your company’s knowledge is trapped in emails, spreadsheets, PDFs, Slack, and employee memory. We build searchable systems for:

• Historical project data
• Scope clarifications
• Pricing references
• Past revisions
• Lessons learned

Turn tribal knowledge into operational infrastructure.

Systems We Integrate

We build around the tools your team already uses.

Real-World Examples

Multi-Scope Bid Scanner

Quickly identify whether a project contains scope relevant to your business — and jump directly to the applicable sheets instead of manually searching hundreds of pages.

Automated Schedule Extractor

Extract schedules, legends, and tabular data from PDFs directly into Excel, eliminating manual transcription and reducing errors.

Retaining Wall Scanner

Automatically compile retaining wall elevations, TW/BW data, and wall quantities into organized spreadsheets for estimating and review.

AI-Assisted Workflow Systems

Connect communication, project files, revisions, dashboards, and estimating data into a centralized operational platform tailored to your business.

Why Takeoff Monkey?

We understand construction. That matters more than people realize.

Most automation firms understand software. Very few understand:

Estimating workflows

Addenda chaos

Production bottlenecks

Bid deadlines

Subcontractor management

Real-world construction operations

Takeoff Monkey combines:

Construction expertise

Operational experience

AI technology

Workflow automation

Custom software development

...into practical systems that actually improve how contractors operate.

Flexible Engagement Options

Whether you need:

A small workflow automation

A custom dashboard

AI-assisted review tools

Monday.com integration

Operational reporting

Full-scale workflow infrastructure

We can tailor a solution to fit your team. Projects range from simple process automations to fully integrated operational systems with ongoing support and optimization.